Signing Order
By default, Propper sends the agreement to everyone at the same time. If the order in which people sign matters, for example, a manager needs to review it before it goes to the employee, you can set a signing order so each person is notified only when it's their turn.
How to Set Up Signing Order
- In the Recipients step, toggle Enable Signing Order on.
- A number field appears next to each recipient. Assign each person a number to define their place in the sequence.
- Review the order before sending.
How the numbers work:
- Different numbers (1, 2, 3) mean people sign one after another, each person is notified only after the previous one finishes.
- The same number means those people are notified at the same time and can sign in any order.
Numbers are assigned sequentially — the UI increments by 1 as you drag recipients into order. You cannot skip numbers (e.g. jumping from 2 to 6).
Common Patterns
One at a time (sequential):
1 → HR Manager signs first
2 → New Employee signs after HR Manager completes
3 → HR Records receives a copy once both are done
Some together, some after (mixed):
1 → Procurement Manager ┐ both sign at the same time
1 → Legal Reviewer ┘
2 → Vendor Representative signs once both step-1 signers finish
3 → Finance receives a copy
Everyone at once (default, no signing order):
All recipients get their invitation simultaneously. Use this when the order doesn't matter and you want the fastest turnaround.
Example: Multi-Step Approval
| Recipient | Role | Order |
|---|---|---|
| Manager | Approver | 1 |
| Finance Lead | Signer | 2 |
| Legal Counsel | Signer | 2 |
| Executive | Signer | 3 |
What happens: Only the Manager is notified first. Once they approve, Finance Lead and Legal Counsel are notified simultaneously. Once both of them finish, the Executive is notified to countersign.
Related Topics
- Recipients: how to add recipients and assign roles
- Identity Verification: require authentication before signing
- Notifications: set reminders and expiration deadlines